Phase 2 Equipment Procurement Plan — Supplier Contact List
type: concept tags: [manufacturing, ice-cream, procurement, phase-2, equipment, suppliers] created: 2026-05-16 source: OneDrive/Hermes Docs/ice-cream-procurement/Phase 2 Equipment Procurement Plan.html status: draft
Phase 2 Equipment Procurement Plan — Supplier Contact List
Plan: 500 × 14 oz retail pints/day Phase: First in-house manufacturing Scope: 16 equipment items (complete new line, no Phase 1 equipment inherited)
Status: Equipment list is finalized. Manufacturer/model recommendations and contact info are provided below. Items marked "Action required" need facility dimensions or electrical specs before a formal RFQ can be sent.
Abbreviations
| Abbreviation | Definition |
|---|---|
| Gal | Gallon |
| GPM | Gallons per minute |
| BTU/hr | British thermal units per hour |
| PMO | Pasteurized Milk Ordinance |
| CIP | Clean-in-Place |
| COP | Clean-out-of-Place |
| SS | Stainless steel |
| CU FT | Cubic feet |
| NSF | National Sanitation Foundation |
| TIJ | Thermal inkjet |
| RFQ | Request for quote |
Equipment List with Supplier Contacts
01 — 60-gal Vat Pasteurizer
| Field | Value |
|---|---|
| Spec | 60-gal vat pasteurizer, PMO-capable |
| Quantity | 1 |
| Approx. cost | ~$18,000 (vat only) |
| Install range | ~$45K–$70K+ (vat + PMO package + chiller + install) |
Primary: MicroDairy Designs
- Website: microdairydesigns.com
- Contact: frank@microdairydesigns.com, brian@microdairydesigns.com
- Location: Ithaca, NY
- Notes: Specializes in small-scale dairy pasteurizers; very responsive to startup creameries. Often bundles aging tanks.
Alternate: Anco Equipment
- Website: ancoequipment.com
- Location: Hudsonville, MI
- Notes: New and used/refurbished dairy equipment. Good for backup units or budget options.
Used/refurb source: Federal Equipment Company
- Website: fedequip.com
- Notes: Large used equipment broker. Pasteurizers appear frequently but verify PMO compliance package availability.
Decision needed: Facility electrical service (voltage/phase) before ordering.
02 — PMO Compliance Package
| Field | Value |
|---|---|
| Spec | Chart recorder + indicating thermometer + airspace heater + leak-detect valve + tilt/controls |
| Quantity | 1 |
| Approx. cost | ~$5,500 |
Primary: MicroDairy Designs
- Bundled with pasteurizer above. Ask for complete PMO package quote.
Alternate: Chart recorders/components
- Dickson: dicksondata.com — chart recorders and data loggers for dairy.
- Omega Engineering: omega.com — indicating thermometers, RTD sensors.
Decision needed: None — order with pasteurizer as a bundle.
03 — 5-ton Glycol Chiller
| Field | Value |
|---|---|
| Spec | 5-ton glycol chiller; ~52,000 BTU/hr design load; 30–35°F glycol output |
| Quantity | 1 |
| Approx. cost | $10,000–$14,000 |
Primary: Advantage Engineering
- Website: advantageengineering.com
- Location: Greenville, SC
- Notes: Small industrial chillers common in dairy. Look for "AGS Series" or "Sentra" glycol chillers.
Alternate: Budzar Industries
- Website: budzar.com
- Location: Willoughby, OH
- Notes: Custom process chillers. More expensive but very precise.
Alternate: Thermal Care
- Website: thermalcare.com
- Location: Niles, IL
- Notes: Good mid-range industrial chillers. ACCUChiller series popular for food processing.
Hawaii option: Local commercial refrigeration contractor
- Notes: At 5-ton scale, a Hawaii-based HVAC contractor can often build a glycol loop using standard commercial chiller + plate heat exchanger. This may be cheaper and FAR easier to service in Hawaii.
Decision needed: Electrical specs (voltage/phase); confirm local contractor availability.
04 — Jacketed Aging Tanks (2 × 75-gal)
| Field | Value |
|---|---|
| Spec | 75-gal, 304 SS, jacketed, with agitation, tri-clamp fittings, digital temp |
| Quantity | 2 |
| Approx. cost | $8,000–$16,000 each |
Primary: MicroDairy Designs
- Can bundle with pasteurizer order. Ask for 75-gal jacketed aging tank with agitator.
Alternate: Heritage Equipment
- Website: heritageequipment.com
- Location: Plain City, OH
- Notes: Dairy tank fabricator. Standard 50–150 gal jacketed SS tanks.
Used/refurb source: Federal Equipment / Aaron Equipment
- Federal: fedequip.com
- Aaron: aaronequipment.com
- Notes: Used jacketed SS dairy tanks are very common. Verify jacket integrity and agitator motor condition.
Decision needed: Confirm tri-clamp port configuration needed for CIP spray ball.
05 — Sanitary Transfer Pump
| Field | Value |
|---|---|
| Spec | 5–10 GPM, 304/316 stainless, tri-clamp connections, speed control preferred |
| Quantity | 1 |
| Approx. cost | $1,500–$4,000 |
Primary: SPX Flow (Waukesha Cherry-Burrell)
- Website: spxflow.com
- Location: Delavan, WI
- Model suggestion: Waukesha 15 or 30 U1 positive displacement pump
- Notes: Industry standard for sanitary dairy transfer. Used units widely available.
Alternate: Alfa Laval
- Website: alfafoodandwater.com
- Notes: Premium sanitary centrifugal/positive displacement pumps. Overkill for this scale but bulletproof.
Alternate: Fristam
- Website: fristam.com
- Location: Middleton, WI
- Notes: Very high-quality sanitary pumps. FKL series centrifugal is a common choice.
Used/refurb source: Federal Equipment / Aaron Equipment — search "sanitary positive displacement pump" or "Waukesha lobe pump."
Decision needed: Confirm line length/head pressure if facility layout is long.
06 — Batch Freezer
| Field | Value |
|---|---|
| Spec | Prefer 1 × SaniServ B-10 (10 qt/batch, ~10–12 min cycle). Alternate: 2 × Emery Thompson CB-350 (~6 gal/hr each) |
| Quantity | 1 (B-10) or 2 (CB-350) |
| Approx. cost | $14,000–$22,000 each |
Primary: Emery Thompson (for CB-350)
- Website: emerythompson.com
- Phone: 718-588-7300
- Contacts: sharmon@emerythompson.com, christi@emerythompson.com
- Location: Brooklyn, NY
- Model: CB-350 (220V, ~6 gal/hr)
- Notes: Legendary durability. American-made. Excellent for startups. Verify 220V availability.
Primary: SaniServ (for B-10)
- Website: sani.com
- Phone: 800-348-2151
- Location: Fort Wayne, IN
- Model: B-10 (10 qt/batch)
- Notes: Recommended in Phase 2 sizing proof as preferred option if cycle time is ~10–12 min/batch. Good warranty/support network.
Used/refurb source: McCulloch Bros
- Website: mccullochbros.com
- Location: Watertown, NY
- Notes: Used dairy equipment dealer. Often has refurbished Emery Thompson and Carpigiani batch freezers. Best for backup units.
Decision needed: Electrical (220V single-phase for CB-350). Confirm SaniServ B-10 cycle time with manufacturer. Verify Hawaii service partner availability.
07 — Inclusion Station
| Field | Value |
|---|---|
| Spec | Vibratory/auger inclusion doser + Unifiller ELF 400 + vibratory spread table + stainless inclusion table + 2 portion scales |
| Quantity | 1 station |
| Approx. cost | ~$8,500–$19,000 station |
Primary: Unifiller (ELF 400 depositor)
- Website: unifiller.com
- Location: Delta, BC, Canada
- Model: ELF 400
- Notes: Small bench-top depositors popular in artisan ice cream. Great for variegates and inclusions.
Alternate: Hinds-Bock
- Website: hinds-bock.com
- Location: Bothell, WA
- Notes: Piston depositors and depositing pumps for inclusions/variegates. Good for chunkier inclusions.
Scales (portion): Ohaus
- Website: ohaus.com
- Model: Defender 3000 or Valor 4000
- Notes: NSF-rated bench scales. Available through WebstaurantStore and other distributors.
Decision needed: Confirm desired inclusion types (mochi, brownie, cookies) and sizes to ensure doser compatibility.
08 — Filling System
| Field | Value |
|---|---|
| Spec | 2 × bench-top piston fillers OR 1 × semi-auto filler rated 120–200+ tubs/hr |
| Quantity | 2 (piston) or 1 (semi-auto) |
| Approx. cost | $3,000–$7,000 each (piston) |
Primary: Volumetric Technologies
- Website: volumetrictechnologies.com
- Phone: 507-263-0034
- Email: sales@volumetrictechnologies.com
- Location: Red Wing, MN
- Notes: Bench-top piston filler specifically recommended in earlier plan. Good for 14 oz tub filling.
Alternate (West Coast, cheaper freight): Accutek Packaging
- Website: accutekpackaging.com
- Location: Vista, CA
- Notes: Semi-auto bench fillers. Closer to Hawaii = potentially lower freight cost.
Alternate: Unifiller
- Website: unifiller.com
- Notes: Pro 1000i or similar bench depositors. Good for viscous products.
Used/refurb source: Federal Equipment
- Notes: Used piston fillers from bakery/dairy lines appear frequently.
Decision needed: Confirm throughput target (how many tubs/hr during filling window). Tub dimensions for nozzle fit.
09 — Lidding / Sealing / Date Coding
| Field | Value |
|---|---|
| Spec | 1 × semi-auto sealer/lidder rated 300+ tubs/hr + 1–2 × ANSER U2-class TIJ coders |
| Quantity | 1 sealer + 1–2 coders |
| Approx. cost | Sealer $4,000–$8,000; coder $500–$3,000 each |
Sealer — Primary: Ovation Sealing / PackLine USA
- PackLine: packlineusa.com — semi-auto cup/tub sealers. Good entry-level options.
- Soken (Japan): sokenchemical.com — higher-end heat sealers.
- WebstaurantStore: webstaurantstore.com — search "cup sealing machine" for budget options.
Date Coder — Primary: ANSER Technologies
- Website: ansertechnologies.com
- Model: ANSER U2 Mobile (handheld TIJ)
- Notes: Specifically recommended in plan. Very popular for small dairy/craft food. Easy to use.
Date Coder — Alternate: Videojet
- Website: videojet.com
- Location: Wood Dale, IL
- Notes: Industrial inkjet; overkill for Phase 2 but good for Phase 3 conveyor integration.
Decision needed: Confirm TE lid type (snap-on vs. heat-seal membrane). Pre-printed tubs mean no labeler needed, but lid type determines sealer choice.
10 — Roll-in Blast Freezer
| Field | Value |
|---|---|
| Spec | Roll-in blast freezer, 24–30 tray or rolling-rack capacity, -20°F to -30°F, ~400–450 lb/day load |
| Quantity | 1 |
| Approx. cost | $15,000–$40,000 |
Primary (premium): Irinox
- Website: irinox.com
- Location: Italy / US offices
- Notes: Gold standard blast chillers/freezers. Very expensive but extremely reliable.
Primary (practical): Traulsen
- Website: traulsen.com
- Notes: Solid commercial blast chillers. Good US support network. RBC series.
Alternate: Victory Refrigeration
- Website: victoryrefrigeration.com
- Notes: Mid-tier blast freezers. Often available through WebstaurantStore/KaTom.
Used/refurb source: McCulloch Bros / Federal Equipment
- Notes: Roll-in blast freezers appear at dairy auctions. Verify compressor condition and control board.
Decision needed: Facility dimensions (door width/height, interior ceiling height). Loading dock or ground-level delivery. Hawaii refrigeration contractor for installation.
11 — Finished-Goods Walk-in Freezer
| Field | Value |
|---|---|
| Spec | 8 ft × 10 ft preferred; 6 ft × 8 ft minimum |
| Quantity | 1 |
| Approx. cost | $10,000–$35,000 |
Primary: Norlake
- Website: norlake.com
- Location: Hudson, WI
- Notes: Walk-in freezer panels sold as kit. You order panels + refrigeration unit; local contractor assembles.
Alternate: AmeriKooler
- Website: amerikooler.com
- Location: Miami, FL
- Notes: Good for warm/humid climates. Ask about tropical refrigeration packages.
Alternate: U.S. Cooler
- Website: uscooler.com
- Location: Quincy, IL
- Notes: Budget-friendly walk-in panels.
CRITICAL decision needed: Facility interior dimensions (length × width × height) and door dimensions. This is custom-cut — no facility dimensions = no quote possible. Also need Hawaii refrigeration contractor for assembly and refrigerant charging.
12 — Refrigerated Ingredient Storage
| Field | Value |
|---|---|
| Spec | Minimum: 2 × 27 cu ft commercial reach-in refrigerators. Preferred upgrade: small 6 ft × 6 ft walk-in refrigerator |
| Quantity | 2 reach-ins (or 1 walk-in) |
| Approx. cost | $1,500–$3,500 each |
Primary: True Manufacturing
- Website: truemfg.com
- Phone: 800-325-6152 / 855-878-9277
- Model: T-23-HC (27 cu ft reach-in refrigerator)
- Notes: Industry standard. 3-year warranty. Very reliable.
Budget: Arctic Air
- Model: Available through WebstaurantStore/KaTom
- Notes: Cheaper than True but shorter warranty. Fine for ingredient storage.
Distributors (best for bundling):
- WebstaurantStore: webstaurantstore.com — huge inventory, ships commercial equipment to Hawaii.
- KaTom Restaurant Supply: katom.com — similar to Webstaurant, good bundle pricing.
Decision needed: Confirm delivery logistics (loading dock vs. liftgate). Verify "commercial freight to Hawaii" cost before checkout.
13 — Frozen Ingredient Chest Freezer
| Field | Value |
|---|---|
| Spec | 15–20 cu ft commercial chest freezer |
| Quantity | 1 |
| Approx. cost | $800–$2,000 |
Primary: True Manufacturing
- Model: T-23F-HC or T-49F-HC (if overflow needed)
- Notes: T-23F-HC is ~23 cu ft chest freezer.
Budget: Arctic Air
- Model: AFC-Series chest freezers
- Notes: Available through WebstaurantStore.
Distributors: Same as item 12 (WebstaurantStore / KaTom).
Decision needed: None — order with reach-in refrigerators as a bundle for freight savings.
14 — Dry Storage Shelving
| Field | Value |
|---|---|
| Spec | 2–3 × NSF wire shelving units, 18–24 in deep × 48–72 in wide × 72 in high |
| Quantity | 2–3 |
| Approx. cost | $200–$800 total |
Primary: Metro / InterMetro
- Website: metro.com
- Notes: NSF wire shelving industry standard. Super Erecta series.
Distributors: WebstaurantStore, KaTom, Global Industrial, Uline.
Decision needed: None — standard item, order with refrigeration units.
15 — CIP / Sanitation Cart
| Field | Value |
|---|---|
| Spec | Portable sanitary CIP cart, 10–20 GPM flow, 20–30 gal wash capacity, heat-assisted preferred |
| Quantity | 1 |
| Approx. cost | $5,000–$15,000 |
Primary (branded): Sani-Matic
- Website: sani-matic.com
- Location: Madison, WI
- Notes: Industry standard for CIP systems. Portable CIP carts available for small dairies.
Alternate: GVC Direct
- Website: gvcdirect.com
- Notes: Smaller CIP/COP carts for small dairies. Often cheaper than Sani-Matic.
Hawaii option: Local stainless fabricator
- Notes: At portable-cart scale, a local food-grade stainless fabricator can build a CIP cart (tank + pump + heater) for less than branded systems. Critical advantage: local service.
Decision needed: Confirm if pasteurizer and aging tanks have tri-clamp ports for CIP compatibility.
16 — Pallet Jack / Shipping Movement
| Field | Value |
|---|---|
| Spec | Standard manual pallet jack or lightweight electric pallet jack |
| Quantity | 1 |
| Approx. cost | $200–$500 (manual); $1,500–$3,000 (electric) |
Primary: Raymond / Crown / Toyota Material Handling
- Distributors available locally in Hawaii for both manual and electric pallet jacks.
Distributors: Uline, Global Industrial, WebstaurantStore.
Decision needed: Confirm facility floor type (smooth concrete vs. rough). Dock height (48 in) vs. ground-level delivery.
Critical Decisions Needed Before RFQs
| # | Decision | Blocks These Items |
|---|---|---|
| 1 | Facility electrical service (voltage, phase, amperage) | Pasteurizer, batch freezer, chiller, blast freezer |
| 2 | Facility dimensions (length × width × height, door width) | Walk-in freezer, blast freezer, equipment layout |
| 3 | Loading dock or ground-level delivery | All large items (walk-in, blast freezer, pasteurizer) |
| 4 | TE lid type (snap-on vs. heat-seal membrane) | Sealer/lidder selection |
| 5 | Local refrigeration/HVAC contractor in Hawaii | Walk-in freezer, blast freezer, chiller install |
| 6 | Preferred batch freezer model (B-10 vs. CB-350) | Electrical requirements, throughput validation |
Recommended Outreach Sequence
Week 1 (This Week)
- MicroDairy Designs — Email frank/brian for 60-gal vat + PMO package + 75-gal aging tank bundle quote. Mention Hawaii destination.
- Emery Thompson — Call 718-588-7300 or email for CB-350 quote + Hawaii freight. Ask about Hawaii service partners.
- SaniServ — Call 800-348-2151 for B-10 quote + cycle time verification + Hawaii freight.
- Volumetric Technologies — Call 507-263-0034 for bench-top piston filler quote.
Week 2
- Norlake / AmeriKooler — Request walk-in freezer panel quotes (need facility dimensions first).
- Traulsen / Victory — Request roll-in blast freezer quotes.
- Advantage Engineering — Request 5-ton glycol chiller quote.
- WebstaurantStore / KaTom — Bundle quote for True T-23-HC, T-23F-HC, NSF shelving, bench scale.
Week 3
- Unifiller — Request ELF 400 depositor quote for inclusion station.
- Sani-Matic / GVC Direct — Request portable CIP cart quote.
- SPX Flow (Waukesha) — Request sanitary pump quote or check used inventory.
New vs. Used Recommendations
| Item | Recommendation | Rationale |
|---|---|---|
| Pasteurizer | New | PMO compliance, warranty, chart recorder calibration critical |
| PMO package | New | Legal requirement; must be calibrated |
| Glycol chiller | Either | Used saves 30–50% if compressor tested; new for warranty |
| Aging tanks | Either | Used jacketed SS tanks are common; verify jacket integrity |
| Sanitary pump | Used | Used Waukesha/Alfa Laval saves 50–70%; replace seals |
| Batch freezer | Either | ET/SaniServ are tanks; used viable if seals/blades checked |
| Inclusion station | New | Depositors are specialized; used units may lack nozzles |
| Filling system | Either | Bench fillers are simple; used saves 40–60% |
| Sealer/coder | New | TIJ handhelds are cheap; used printheads often clogged |
| Blast freezer | Either | Used available but verify compressor; new for warranty |
| Walk-in freezer | New | Panels are custom; used disassembly rarely works |
| Reach-in fridge | New | Compressor warranty matters; used often has failing compressor |
| Chest freezer | New | Same as reach-in; cheap enough to buy new |
| Shelving | New | Inexpensive; no used market advantage |
| CIP cart | Either | Used Sani-Matic carts appear; new/custom for exact sizing |
| Pallet jack | New | Minimal savings on used; new has warranty |
Notes
- All mainland suppliers will say "we ship anywhere" — always ask for specific Hawaii freight cost and white-glove/inside delivery pricing.
- For large refrigeration equipment (walk-in, blast freezer, chiller), finding a Hawaii-based refrigeration contractor first is critical. Ask them: "Can you assemble a Norlake walk-in and charge refrigerant?"
- Lead times:
- MicroDairy pasteurizers: 8–16 weeks
- Custom walk-in freezers: 4–8 weeks
- Batch freezers: 4–12 weeks
- Plan orders so equipment arrives when facility is ready.